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HR Support Assistant (Part Time 20 hours per week)

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Job Reference: G18/32
Number of Positions: 1
Job Category: Human Resources/Health and Safety
Contract Type: Part Time
Salary: £8,143.20 per annum (£16,286.40 per annum pro rata)
Location: Nettleham, Lincolnshire
G4S Region: UK & Ireland
Country:United Kingdom

G4S Business Unit:
Closing Date: 21/03/2018

Job Introduction:

In 2012 G4S and Lincolnshire Police formed a Strategic Partnership and we are now currently looking for individuals who are interested in joining us as a HR Support Assistant.

This is a part time position for 20 hours per week. The post is based at Lincolnshire Police Headquarters, Nettleham. The benefits of working from this location include; free car parking and 24 hours use of a free gym.

You will be a first-point-of-contact for the HR Department, providing HR advice and guidance to clients within G4S Policing Services and administrative support to the HR Department.

Role Responsibility:

  • Provide Line Managers and Staff with generalist HR advice and guidance on conditions of service and HR issues, directing individuals to the next appropriate point of contact within the HR Department, when necessary.
  • Provide support with the preparation of HR correspondence associated with employment related changes in circumstances, policies and procedures. E.g. Sickness Absence; Maternity; Paternity; Probation; Continuous Service entitlements; Job changes.
  • Enter data on the HR systems to ensure that accurate and up-to-date records are maintained.
  • Record “Accident at Work” and “RIDDOR” forms and provide updates to Health & Safety Advisor and HR Advisor, where necessary.
  • Provide data for management information reports, as directed by the HR Shared Services Manager.
  • Maintain manual personal files and records including creating files, filing of all associated paperwork and destroying records according to the set criteria.
  • Work closely with the Payroll Department to provide timely information, in accordance with Payroll deadlines. 
  • The maintenance of electronic documentation for multiple intranet sites.
  • Ad-hoc duties, such as collecting and distributing mail; answering calls and responding to emails; filing and chasing missing documentation from personnel files.
  • Take part in team discussions, renew of HR policies and procedures and contribute to current HR projects.
  • Assist in the development of HR policies and procedures.
  • As required, provide support across the HR Shared Services Department.

The Ideal Candidate:

Key Competencies

  • Understanding the organisational environment.
  • Dealing with changing circumstances.
  • Delivering objectives.
  • Acting professionally.
  • Delivering great customer service.
  • Sharing and co-operating.

Essential Skills and Knowledge

  • NVQ Level 2 in Business Administration or equivalent or proven experience in similar role.
  • Experience of working within an administrative role.
  • Experience of data input and retrieval.
  • Experience of working in a customer focused environment.
  • Good communication skills – able to explain things clearly; good written communication.
  • Good organisational skills – able to plan, prioritise and co-ordinate activities.
  • Ability to use Microsoft Office and database packages.
  • Have an understanding and knowledge of diversity in the workplace.
  • Customer focused approach.
  • Confident speaking to customers at all levels.
  • Self motivated and focused on achieving high levels of performance.
  • Commitment to own learning and development.
  • Appreciation of the requirements around working with personal and sensitive information.
  • Genuine desire to improve organisation performance and make a difference.
  • Good team worker.

Desirable Skills and Knowledge

  • Knowledge of HR or Learning and Development functions
  • Experience of working within HR
  • CPP qualified or working towards CPP
  • Experience of purchasing or invoicing


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