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Facilities Administrator

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Job Reference: G4S/US/3443
Number of Positions: 1
Contract Type: Full Time
Salary: Up to £24,000 per annum
Location: Oxford
G4S Region: UK & Ireland
Country:United Kingdom

G4S Business Unit:
Closing Date: 22/04/2018
Package Description: plus 28 days holiday, group discounts, pension scheme, plus other benefits

Job Introduction:

G4S Facilities Management works within the Churchill Hospital delivering services to support the smooth running of the site.  Our services include a service helpdesk, portering, cleaning, catering and maintenance.

We are looking for an experienced administrator to join our team to provide administrative support to the managers on site.  Working as part of an administration team, this role focuses on ordering and finance processes.  


Role Responsibility:

Key responsibilities include:

  • Typing and distribution of reports, letters, tables, minutes, papers, specifications etc.  Attendance at meetings for note taking will occasionally be required.
  • Schedule appointments, meetings and training sessions as required and assisting the Managers with the preparation of material for these.  This is to include briefing papers, agendas and presentation documents.
  • To receive incoming calls and visitors, refer to Managers where necessary and act as focal point and filter for all calls and visitors.
  • To provide admin support to the Human Resources Adviser.
  • Collating, producing and distributing information and reports including the data inputs for the monthly performance report so that individuals and departments receive accurate information and can make informed decisions.
  • To carry out general office duties including collecting, opening and distribution of mail, photocopying and operating the facsimile machine.
  • To implement, update and maintain a central filing system as required to support the service delivery requirements of the FM services.  This will include important areas such as Health & Safety records and document control.
  • Record and maintain all Facilities management and staff leave and sickness.
  • Any reasonable duties as agreed with the Contract Director

The Ideal Candidate:

Our ideal candidate will have proven administrative experience working in a small team environment, along with:

  • Proficiency in the use of Microsoft Office Suite
  • Ability to use bespoke databases
  • Experience of basic finance processes, such as purchase ordering
  • Experience of working in an NHS environment is desirable
  •  Experience of working in an office environment is essential 
  • Ability to remain calm under pressure
  • An adaptable and flexible approach to work
  • Attention to detail
  • Accurate record keeping
  • Good written and verbal communication skills


Here at G4S FM we are very proud to have been recognised by the DWP as a Disability Confident employer to demonstrate our continuing commitment to recruit, retain and develop the abilities of people working with disabilities.


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Please Note: The application deadline for this job has now passed.


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