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Executive Personal Assistant

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Job Reference: 2024
Number of Positions: 1
Job Category: Secretarial and Administration
Contract Type: Full Time
Salary: £28,000 - £32,000
Location: Sutton, Surrey
G4S Region: UK & Ireland
Country:United Kingdom


G4S Business Unit:
Closing Date: 18/10/2017
Package Description: 25 days annual leave plus 8 bank holidays. Contributory pension scheme offered

Job Introduction:

An exciting opportunity has arisen for an Executive Personal Assistant to be based at Sutton Park House in Sutton, Surrey.

The successful candidate will be responsible for providing a wide range of administrative and general support duties of a highly responsible and confidential nature to three Directors.

About G4S

G4S, the leading global security and outsourcing group, specialises in outsourcing of business processes in sectors where security and safety risks are considered a strategic threat. G4S is the largest employer quoted on the London Stock Exchange and has a secondary stock exchange listing in Copenhagen. G4S has operations in more than 120 countries and over 620,000 employees.

Role Responsibility:

  • Managing and coordinating complex and frequently changing diaries
  • Scheduling meetings, interviews, CDR’s, 1:1’s etc with both internal and external parties. Working proactively to prevent diary clashes and ensuring all commitments can be professionally and efficiently achieved.
  • Receiving and screening telephone calls, post and visitors. Handling all routine calls and correspondence and follow up on pending matters.
  • Responsibility for booking national and international travel.
  • Processing expenses on behalf of Directors.
  • Expediting the flow of legal documentation through the office for signature.
  • Coordinating and managing events from large scale quarterly conferences to small scale fine dining or strategy events.
  • Administering PO’s and pay invoices using in-house JDE finance system.
  • Undertaking ad hoc research and produce appropriate reports as requested gathering, summarising and analysing data.
  • Supporting fellow team members from time to time on projects, documents, reports and events. For example, an award ceremony at Wimbledon.

The Ideal Candidate:

  • Be a self-starter with creative ideas who will initiate follow up action and add value to the role.
  • A calm, confident and well-presented Director/board level PA with experience of a busy office who is looking for a highly rewarding yet challenging role.
  • Excellent all round PA and office management skills including MS Office package, time management, supplier management and previous project co-ordination activities.
  • Requires a person with high level of integrity due to frequency of senior level contacts and exposure to confidential data.
  • Ablity to work on own initiative and influence senior internal and external contacts.
  • Excellent written and verbal communication skills with a good attention to detail.
  • A sense of humour and a team player.
  • 5 years checkable work history.
  • Unrestricted right to work in the UK/EU.
  • Fluent written and spoken English.

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Please Note: The application deadline for this job has now passed.

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