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Business Support Manager

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Job Reference: G4S/CD/6125
Number of Positions: 1
Job Category: Secretarial and Administration
Contract Type: Full Time
Salary: £34,940
Location: Sutton, Surrey
G4S Region: UK & Ireland
Country:United Kingdom


G4S Business Unit:
Closing Date: 18/05/2018
Package Description: £34,940 + Benefits

Job Introduction:

G4S is the largest secure solutions company in the world, the second largest private employer on the London Stock Exchange and one of Britain’s top Employers. Our Cash Management Solutions business has expertise in cash and valuables transportation, cash processing, ATM and cash centre outsourcing, secure storage and retrieval.

As an employee of G4S Cash Solutions, each role will have specific responsibilities for the identification, management and control of risk in order to safeguard the business, staff, customers, assets and reputation. Every G4S employee has a role to play in understanding and supporting the business in embedding effective risk management controls and assurance and be integral to the effectiveness and success of G4S.

Role Responsibility:

G4S Cash Solutions are seeking a Business Support Manager on a 10 month fixed term contract to assist in recognising and driving value for the business.  The role will require an ambitious and hardworking individual to join the team. The role will involve continual interaction with various departments within the Cash Solutions network.

JOB PURPOSE:

To assist in the day to day operation from a financial/operational perspective for Fleet services supporting the Head of Fleet Services in delivering a high quality, efficient and effective service to the G4S Cash Solutions branch network.

MAIN DUTIES AND RESPONSIBILITIES:

  • Account Management for key fleet vendors involving daily, weekly, and monthly interaction
  • MI Reporting for the Head of Fleet Services
  • Preparation of weekly financial reports on specific areas of the department where spend is notably high
  • Fuel Management
  • Analysing of departmental figures (from both an operational and overheads function)
  • Preparation and attendance of monthly trading review with the G4S Cash Solutions Operations Director, Finance Director and Head of Fleet Services
  • Preparation and submission of capital expenditure forms (including preparation of supporting business cases)
  • Ensuring the capital budget is reviewed and tracked on a weekly/monthly basis
  • Monthly forecasting / accruing for all departmental spend
  • Preparation of annual capital/overhead budget with Head of Fleet Services
  • Weekly KPI reporting
  • Project Management
  • Assisting and dealing with internal financial posting queries
  • Daily interaction with the Finance team on Vehicle Ops leases
  • Raising and goods receipting of purchase orders when required
  • Carry out a monthly review on asset disposals and raise required paperwork where necessary
  • Ensuring all assets are capitalised within an appropriate timeframe
  • Creation of new processes within the department when and where required
  • Providing ADHOC cover within the department when required
  • Managing Fleet Technician Timesheets
  • Carrying out HR duties for the Fleet Management team (annual leave, sickness etc)
  • Management of monthly Fleet Management team expenses
  • Management of Office supplies and uniform orders
  • Management of fuel card orders and tracking
  • IClass cards – Issuing and journal cost
  • Processing and monitoring Barclaycard spend management
  • Database Updates (MIB Insurance & Congestion Charge)
  • Toll Account Top Ups

The Ideal Candidate:

Well organised and with the ability to deal with people professionally, politely and sensitively at all levels both verbally and in writing, with good communication skills.

Good level of literacy for letter writing assisting with reports, creation of presentations using MS PowerPoint and MS Word.

Financially literate, with a strong level of numerical competency for spread sheet population and management, proven MS Excel expertise required.

Ability to accurately maintain computer based information on spreadsheets and database packages and to create/assist with reporting using Microsoft Office.

Good organisational skills and the ability to prioritise workload together with the ability to show initiative and independence; able to create, manage and use filing systems.

Flexibility & adaptability in a fast changing corporate environment.

Full driving licence and occasional travel within the UK.  


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Please Note: The application deadline for this job has now passed.

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