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Business Support Administrator

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Job Reference: 2057
Number of Positions: 1
Job Category: Secretarial and Administration
Contract Type: Part Time
Salary: £12,000 salary per annum
Location: Tewkesbury
G4S Region: UK & Ireland
Country:United Kingdom


G4S Business Unit:
Closing Date: 25/01/2018
Package Description: Office Based in Tewkesbury. Contracted to 24 hours per week with a salary of £12,000 per annum

Job Introduction:

An exciting opportunity has arisen for a Business Support Administrator based in our Tewkesbury office. Reporting to the Head of Business Support, the job holder is primarily responsible for commercial and contract administration functions in providing comprehensive, effective and efficient support to all areas of the Fire & Security (UK) Company

About G4S

G4S Fire & Security Systems (UK) is part of G4S Secure Solutions (UK), the UK’s largest private provider of security solutions. G4S Fire & Security Systems (UK) is the leading integrator of fire and security solutions with a fully accredited 24 x 7 monitoring centre for fire, security and location based services, protecting everything from small offices and schools to large multi-national organisations and high security Government facilities. For more information visit: www.g4sfireandsecurity.co.uk
 

Role Responsibility:

  • Acting as a focal point for obtaining customers Purchase Orders in a timely manner for invoicing.
  • Setting up customer portals and ensure all administration tasks required are completed in a timely manner.
  • Communicating with FSSC, Department Managers, Customers and Sales to ensure correct information is obtained regarding Purchase Orders to ensure prompt payment of invoices.
  • Ensuring that the company’s contractual records are professionally
    maintained.
  • Communicating with Department Managers to assist correct resolution of amendments to the service database.
  • Processing of all amendments to the contractual database in a timely and accurate manner.
  • Ensuring the timely and accurate handing over of contracts and
    subsequent invoicing.
  • Liaison with Credit control team as required to assist with query
    resolution.
  • Liaison with Operations Managers as required to assist correct
    resolution of changes to contracts.
  • Following up the issuing of Purchase Orders for service invoices.
  • Maintaining the Docuware storage system.
  • Completing specific projects and audit tasks, as requested by Head of Business.
  • Providing support and assistance, where required, to Head of Business Support.
  • Processing of all relevant paperwork onto the electronic archive
    storage system

The Ideal Candidate:

Essential Requirements

  • 5 years checkable work history
  • Understanding of commonly used office packages
  • A high standard of computer literacy
  • Ability to prioritise and work on own initiative
  • Reliable
  • Eye for detail
  • Team player
  • Self-motivated & confident
  • Logical & numerical aptitude
  • Unrestricted right to work in the UK/EU
  • Fluent written and spoken English

Preference will be given to candidates who also meet the following:

Ideal Requirements

  • Knowledge of Service Centre System
  • Previous experience within an administration role

 


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