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Administrator (Secretariat)

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Job Reference: 6421
Number of Positions: 2
Job Category: Administrative/Clerical
Contract Type: Full Time
Salary: £18,221.26
G4S Region: UK & Ireland
Country:United Kingdom

G4S Business Unit:UK Central Government Services
Closing Date: 21/03/2018

Job Introduction:

Role Responsibility:

Administrator (Secretariat)

HMP Birmingham, Birmingham

Salary : £18,221.26 per annum

Full-time (40 hours)

As the world’s leading security solutions group with operations in over 120 countries and more than 625,000 employees worldwide, G4S is a truly unique company. We’re bigger, more diverse and involved in more fascinating, cutting-edge projects than many people would imagine and we now have an opportunity for Administrator (Secretariat) to join our team at HMP Birmingham.

At HMP Birmingham we are extremely proud of our long history, heritage and the wealth of experience that comes with a prison that has been open since 1849.  HMP Birmingham was also the first ever public sector prison to be transferred into the private sector estate.

We are looking to recruit an Administrator with experience of Report Writing, good Communication Skills and is able to work within set timescales. Whilst working with Excel and Microsoft Project 2010 you will be required to collate information, deal with quality control checks,  general correspondence and office duties.

Key Responsibilities

  • Ensure accurate reporting as and when required by the Contract
  • Monitor, update and communicate changes within the Operating Procedures
  • Communicate contractual requirements to Senior Management Team
  • Review information gathering,  processes and introduce better ways of working and improvements
  • Cover the processing of Prisoner Complaints during annual leave/ sickness
  • Cover the collating and reporting of regime monitoring  during annual leave/ sickness
  • Carry out audit duties as requested by the Audit Manager

The Ideal Candidate:

Essential Skills

  • Communication Skills
  • Report Writing
  • Work within set timescales
  • Able to use Microsoft sotware package inc Excel, Word etc


At G4S, the philosophy of our prisons is to rehabilitate offenders and equip them to re-integrate into mainstream society on release. We seek to normalise prison conditions as far as possible to reflect life in the outside community. Our aim is to create an environment in which staff and prisoners feel safe and causes of prison stress are minimised. Central to our philosophy is the relationship between staff and prisoners. Our training and operational practices emphasise the need to treat prisoners with dignity and respect and G4S staff build positive and supportive relationships with the prisoners in their care. We are seeking to recruit a caring, pro-active and confident professional to help make a real difference to their lives.

If you join us, you can be sure that you’ll find a secure, friendly and professional working environment and be given all the support, training and encouragement you need to build and develop a successful career with us. Our benefits are as you would expect from a large global organisation and include a company pension, comprehensive training, career development, generous holiday entitlement, uniform and access to our on-site gym.

Please note that these vacancies are subject to a 5 year checkable history and the strict vetting standards set by G4S and the Secretary of State for the Home Office and are exempt from the Rehabilitation of Offenders Act.

You must be eligible to work in the UK and must have been resident in the UK for a minimum period of 5 years. You will also need to provide full details of your employment and education history for the last 10 years as part of the security screening process for this role.

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Please Note: The application deadline for this job has now passed.


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